Author: Mallory Kennedy

Protecting Your Data: Security, Trust, and a Stronger Digital Foundation

As we move further into the year, April tends to bring a renewed focus on organization, cleanup, and systems — and in our industry, that includes taking stock of how information is handled, stored, and protected. With carriers increasingly reliant on digital tools, secure data practices are no longer optional; they are essential to maintaining operational integrity and earning the trust of the drivers, staff, and partners who depend on that information every day.

At Lee Trans, this responsibility sits at the core of our technology strategy. We continue to operate in alignment with SOC 2 standards — an attestation framework that evaluates how effectively an organization protects data and upholds the security of the systems that handle it. SOC 2 isn’t a one-time achievement; it requires ongoing commitment to well-designed processes, strong controls, and continuous improvement. This level of oversight helps ensure the systems you rely on meet nationally recognized expectations for security and reliability.

Protecting Personally Identifiable Information (PII) remains one of our highest priorities. The sensitivity of driver data, background documents, and compliance records requires careful handling at every stage. Our security protocols are designed to prevent unauthorized access, reduce risk, and limit exposure, whether data is in motion or at rest. This includes strict user access controls, active monitoring, and encryption standards that allow us to protect information without slowing down the workflows carriers depend on.

Our team understands that technology and security can feel overwhelming at times, especially with the daily demands of running a transportation company. Our goal is to make these processes dependable, predictable, and seamless so your focus can remain on your drivers and your operations. Our teams continue to work together behind the scenes to ensure every file, form, and record is handled with care.

Wishing you a secure, steady, and productive spring season.

Chase Bozeman

Director, Information Technology & Security

ATA + OOIDA urge Congress to strengthen New Entrant Safety Assurance Program

Last month ATA President Chris Spear and OOIDA President Todd Spencer submitted a joint effort letter to Congress including concerns and recommendations for improvement.  Most notably:

• to shorten or eliminate the window of time new entrants may operate before submitting to a safety audit or adopt a multi-factor process to ensure proper vetting
• shift back to a standardized in-person audit process
• provide more resources to conduct safety audits of newly registered motor carriers more timely and consistently
• improve the educational component of new entrant audits, including providing clearer guidance on regulatory requirements

Currently New Entrant Motor Carriers are monitored during the initial 18-month period, if seeking to operate in Interstate Commerce.  Within 12 months after beginning operation the review occurs with a certified US federal safety investigator, state or provincial enforcement officer.

With the increased concern for Chameleon Carriers, OOIDA and ATA want to see FMCSA enact changes that prevent new carriers from operating without meeting federal requirements.  According to Transport Topics: “The groups’ push for regulatory action comes as lawmakers prepare this year to debate major transportation funding and policy bills and consider legislation to toughen commercial driver license enforcement and English-language proficiency rules for commercial drivers.”

Both groups have advised their desire to see FMCSA’s safety strategy shift to prevention-focused.  An excerpt from the letter stated:  “Strengthening the New Entrant Safety Assurance Program and raising entry qualifications are essential steps toward a more proactive, effective and prevention-focused safety environment for carriers, drivers and the motoring public…. Earlier and more consistent engagement, coupled with meaningful entry qualifications and checks, will improve safety outcomes, reduce chronic noncompliance, and strengthen DOT’s oversight and enforcement efforts.”

The push by ATA and OOIDA comes as lawmakers continue to negotiate large-scale transportation legislation. Congress must complete fiscal 2027 transportation appropriations as well as pass a multiyear surface transportation reauthorization bill by the end of September.

The two organizations have a history of teaming up when the industry is in need of join representation.  In 2022 a joint letter was submitted to USDOT Secretary Pete Buttigieg to address truck parking shortages, naming safety implications for Hours of Service violations, unsafe practices and direct impacts to driver wellness.  Two years earlier, both organizations presented takes on trucking needs during a Senate subcommittee hearing, testifying about what their respective memberships expect Congress to do when it comes to rebuild and expand highway infrastructure and enhance highway safety.

Collaboration between these organizations is a reflection of the dedication to their membership, and the integrity of our industry – only by working together can we drive home the needed changes to ensure public and driver safety.

FMCSA is accepting public comments on their proposed increase to UCR fees for 2027. The commentary period is open through May 7, 2026, accessible here.

The UCR Board recommended a fee increase averaging 20%, with varying increases between $9 and $9,329 per entity, depending on the size of the fleet.  Read the Proposed Rule to see the impact your fleet will see, under Table 2 – UCR Plan Fees Proposed Increase from 2025/2026 to 2027.

From FMCSA: If you submit a comment, please include the docket number for this NPRM (FMCSA-2025-0655), indicate the specific section of this document to which your comment applies, and provide a reason for each suggestion or recommendation.

Please join us in celebrating some of our employee milestones this month! Thank you all for your dedication to service and commitment to excellence. We are proud to have you on the team!

Learn with Lee Trans: Going Paperless for Earth Month

Better for the Planet. Better for Your Peace of Mind.

April is Earth Month! A time to reflect on the ways we can reduce our environmental impact and operate more sustainably. For carriers, one of the most practical and impactful changes you can make is transitioning to a paperless operation.

While the environmental benefits are clear, going paper-free isn’t just about saving trees, it’s about creating a more efficient, accurate, and reliable workflow for your business.

Why Going Paperless Matters

The trucking industry has long relied on paper for essential processes: driver qualification files, fuel receipts, hours of service logs, maintenance records, and more. But with today’s technology, those paper trails can become digital pathways; streamlined, secure, and far more manageable.

Reducing paper usage helps conserve natural resources, minimize waste, and lower your company’s carbon footprint. But beyond that, it opens the door to operational improvements that directly impact your bottom line.

The Business Case for Paperless Operations

1. Faster, More Efficient Processing
   Digital systems eliminate the delays associated with physical paperwork. Documents can be uploaded, reviewed, and approved in real time; keeping your operations moving without unnecessary bottlenecks.
2. Reduced Risk of Manual Errors
   Handwritten logs, misplaced decimals, and incomplete forms are common issues with paper-based systems. Digital platforms introduce validation checks and standardized inputs, significantly reducing the risk of costly mistakes.
3. Automation That Works for You
   From compliance reminders to document expiration tracking, automation ensures nothing falls through the cracks. Instead of manually monitoring deadlines, your system can alert you before issues arise.
4. Secure, Centralized Storage
   Paper files can be lost, damaged, or misfiled. Digital records are securely stored, backed up, and easily accessible when you need them; whether for an audit, internal review, or day-to-day operations.
5. Improved Compliance Confidence
   When records are organized, accessible, and up to date, you’re better prepared for inspections and audits. A paperless system provides peace of mind knowing your documentation is complete and readily available.

What Can You Take Paperless?

Nearly every aspect of your operation can benefit from digitization, including:

• New hire onboarding documents
• Driver Qualification (DQ) files
• Hours of Service (HOS) logs
• Fuel receipts and IFTA reporting documentation
• Maintenance and inspection records
• Drug and Alcohol testing program documentation
• License, Title and Registration documents

Making the Transition

Transitioning to a paperless system doesn’t have to happen overnight. Start by identifying your most paper-heavy processes and prioritize those for digital conversion. From there, implementing the right tools and workflows can help ensure a smooth transition for your team.

A Better Way Forward

Going paperless is more than an Earth Month initiative—it’s a long-term investment in the efficiency, accuracy, and sustainability of your business.  At Lee Trans, we believe that simplifying compliance shouldn’t come at the expense of reliability. By embracing digital solutions, carriers can reduce their environmental impact while gaining greater control over their operations.

This April, consider taking the first step toward a paperless future; because what’s good for the planet can also be great for your peace of mind!

Happy Easter!

A season often associated with renewal, hope, and new beginnings, Easter serves as a reminder of the value in growth, resilience, and moving forward with purpose.

Whether through time spent with family, quiet reflection, or celebrating traditions, this day represents a fresh perspective and the opportunity to continue building something meaningful—both personally and professionally.

At Lee Trans, we’re grateful for the partnerships we’ve built and the opportunity to support our clients and industry peers with the same sense of purpose and care each day.

Wishing you a safe and meaningful Easter.

Today we observe Good Friday, a day of reflection, sacrifice, and quiet strength.

Recognized by many as a time to pause and consider the meaning of service to others, Good Friday reminds us that leadership is often demonstrated not in moments of recognition, but in acts of humility, compassion, and commitment.

At Lee Trans, we carry that perspective into the work we do each day—supporting our clients, partners, and industry peers with dedication, integrity, and a focus on doing what’s right, even when it requires extra effort behind the scenes.

Wishing those who observe a meaningful and reflective Good Friday.

April 1st might be for fools, but it also kicks off Distracted Driving Awareness Month.

According to the National Safety Council, distracted driving remains one of the leading causes of preventable roadway incidents each year—impacting drivers, fleets, and the communities they serve.

In an industry built on focus, timing, and responsibility, even a momentary distraction can have lasting consequences. Whether it’s mobile device use, in-cab technology, or external interruptions, maintaining full attention behind the wheel is critical to safe operations.

April 22nd is recognized as Wear Orange Day, a visual reminder of the importance of staying alert behind the wheel and committing to distraction-free driving.

At Lee Trans, we work alongside carriers to support safety programs that reinforce best practices, driver awareness, and regulatory compliance. Reducing distractions isn’t just about policy—it’s about protecting lives.

Let’s use this month as a reminder: safety starts with attention.

Last week our team hit the road for Waco, participating in the annual Texas Trucking Association’s SMC/FMC Spring Conference. We were proud to join other vendors across the industry to host carrier questions and provide guidance on regulatory concerns. Leading the conversations at the helm was our dear friend Kenny Ray, who encouraged all the attendees to consider TXTA their extended family.

Our DOT Consultant Xavier Richard, Esq. participated in the Golf Tournament where his team earned second place! Joining him was Jim Herzog – Pressure Systems International, Joe Stevens – Southern Star Transport and Todd Phillips – TNT Crane & Rigging. Congrats team!

Please also join us in congratulating Glen Snitker of Tex Con Oil Company in winning our booth drawing for a gorgeous YETI blue camo cooler!

And finally big shout out to Bitty & Beau’s for keeping us caffeinated and providing the most exceptional service – if you’re in Waco, it’s an absolute must!